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Uploading Admission Documents through the Applicant Portal

Please note that the applicant portal only allows PDF files to be uploaded. There is also a maximum file size of 25 MB per file. For instructions on how to take photos of your documents with your smart phone and convert them to a PDF see Capturing Documents with a Smart Phone.

Documents must be uploaded for each application you submit, each time you submit an application.

For more information on uploading your documents, you can also browse IIT Graduate Admission’s YouTube channel, which has videos on how to upload your documents, the process for submitting letters of recommendation, and helpful hints on completing your application.

  1. Go to the applicant portal, https://my125.iit.edu/gradportal/.

    Applicant Portal

  2. Your login is your Campus Wide ID (CWID), "A" number, or Banner ID. Your password is the month and day of your birth date plus the last four digits of your CWID, in the format MMDD[last 4 digits of CWID]. For example, a student with the CWID A12346789 and a birth date of February 24, 1985 would have a password of 02246789.

  3. Once you log in to the portal, you will be able to see all of your applications with a checklist of submitted items for each application. Note: only upload one PDF file. Multiple images can be combined into a single PDF file using the free application PDFill.

    Applicant Portal Upload

  4. Only documents that are allowed to be uploaded appear with a “Click Here to Upload” link. To upload a document click on the link and browse for the file on your computer.

    Applicant Portal Browse

  5. Once the document is uploaded, a verification page will appear. You must verify and sign off on the document before it becomes officially attached to your application.

    Applicant Portal Confirmation

  6. Once the verification is done, the document will be attached to your application and sent to the Admission Office for review.

Capturing Documents with a Smart Phone

Your smart phone can be used to capture images of your admission documents. These documents must be combined into one PDF file and all pages must be legible in order to upload them through the applicant portal. Please note that illegible documents will be declined and you will be requested to resubmit your documents. Follow the instructions below to capture images of your documents, convert them to a PDF, and submit them through the applicant portal.

  1. Take pictures of your documents using your smart phone

  2. Transfer all of the pictures to your computer

  3. To convert your images to a PDF, you can use the free tool PDFill PDF Tools (Free) available for download at http://www.pdfill.com/pdf_tools_free.html. Please note that when opening this program you should open the PDFill PDF Tools (Free) program. (This installation also ships with a program that requires a license.)

  4. Select option 9, "Convert Images to PDF"

  5. Select each of your images by clicking the "Add an Image" button. You can arrange the images before converting them to a PDF by clicking the "Move Up" or "Move Down" buttons.

  6. When you are ready to convert your images to a PDF, click the "Save As" button and choose where you would like to save your PDF.

  7. Go to the site https://my125.iit.edu/gradportal and log in. You will be able to upload your PDF file here.